Introduction email templates
Introduction emails come in two kinds: introducing yourself to someone, and introducing two people to each other. Both work best when they're short and give the reader a clear reason to reply.
Templates for both are below, along with a simple format you can use for anything that isn't covered.
Email template builder
Introduction email templates: 7 to copy
1. Introduce yourself to a new team
Hi everyone, I'm [Your name], and I've just joined as [job title]. I'll be working on [area], so you'll probably see me around [projects/meetings]. Before this I was at [previous company] doing [thing]. Outside work I [one personal detail]. I'd love to grab a coffee with each of you over the next few weeks. Feel free to say hi any time. [Your name]
2. Introduce yourself to a client
Hi [Name], I'm [Your name], and I'll be your main contact at [Company] from now on, taking over from [previous person]. I've read through your account history and I'm up to speed on [project]. Could we have a short call next week so I can hear your priorities directly? Best, [Your name] [Phone]
3. Introduce yourself to a new contact
Hi [Name], [Mutual connection] suggested I get in touch. I'm [Your name], [role] at [Company], and I'm working on [topic]. [Mutual connection] mentioned you know a lot about [area]. Would you be open to a 20-minute call in the next couple of weeks? I'd really value your perspective. Thanks, [Your name]
4. Introduce two people (double opt-in)
Hi [Name A] and [Name B], As promised, here's the intro. [Name A], [Name B] is [role] at [Company] and has done [relevant thing]. [Name B], [Name A] is [role] at [Company] and is working on [topic]. I think you'd get a lot out of talking about [shared interest]. I'll let you two take it from here. Best, [Your name]
5. Ask before introducing (opt-in)
Hi [Name], I know someone who might be useful for [their goal]: [Name B], [role] at [Company]. They [relevant detail]. Would you like me to introduce you? No pressure if the timing isn't right. [Your name]
6. Introduce yourself to a new manager
Hi [Name], Welcome to the team! I'm [Your name], and I work on [area]. Right now I'm focused on [project], which is due [date]. Whenever it suits you, I'd love to set up a short meeting to walk you through what I'm working on. [Your name]
7. Introduce your business
Hi [Name], I'm [Your name] from [Company]. We help [type of business] [result] by [how]. I noticed [something specific about their company], and thought we might be able to help with [related problem]. Would a short call be useful? [Your name]
Subject lines
- Hello from [Your name], new [Job title]
- Introducing myself – your new contact at [Company]
- [Mutual connection] suggested I reach out
- Intro: [Name A] <> [Name B]
- Would you like an intro to [Name]?
- Quick introduction
A simple format for any introduction email
- Who you are, in one sentence.
- Why you're writing to them specifically.
- What you'd like (a call, a meeting, a reply).
- A clear, easy next step.
Keep it under 150 words. Put the mutual connection's name in the subject line if you have one. It's the single biggest factor in whether it gets opened.
When someone introduces you
Reply within a day, and move the person who introduced you to BCC so their inbox isn't filled with your scheduling. See how to reply to an introduction email.
Frequently asked questions
How do you write an introduction email?
Say who you are in one line, why you're contacting this person, and what you'd like, then suggest a simple next step. Mention any mutual connection early.
What is a double opt-in introduction?
You ask each person privately whether they want the introduction before you connect them. It's more respectful of busy people's time.
How long should an introduction email be?
Under 150 words. Introductions of two people can be even shorter.