Thank you email templates
A good thank-you email is specific. "Thanks for your help" is nice. "Thanks for staying late on Thursday to fix the deck, the client loved it" is what people remember.
Pick the template closest to your situation and replace the bracketed parts with real details. That's what makes it sound like you.
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Thank you email templates: 9 to copy
1. Thank a client
Subject: Thank you for working with us
Hi [Name], Thank you for choosing [Company] for [project]. It's been a pleasure working with you and your team. If there's anything else we can help with, just let me know. Best, [Your name]
2. Thank a customer for an order
Subject: Thanks for your order
Hi [Name], Thanks so much for your order. We really appreciate your support. Your order [number] is on its way and should arrive by [date]. If anything isn't right, reply to this email and we'll fix it. [Your name], [Company]
3. Thank a colleague
Subject: Thank you!
Hi [Name], I wanted to say thank you for [specific help]. It made a real difference to [result], and I really appreciate you making the time. [Your name]
4. Thank your boss
Subject: Thank you
Hi [Name], I wanted to thank you for [support/opportunity]. [How it helped you]. I'm grateful to have a manager who [quality]. [Your name]
5. Thank someone for a referral
Subject: Thank you for the referral
Hi [Name], Thank you for referring [person/company] to me. We're [meeting/working together] on [topic], and I really appreciate you thinking of me. If I can ever return the favor, let me know. [Your name]
6. Thank someone for their time
Subject: Thank you for your time
Hi [Name], Thank you for taking the time to [meet/talk] with me on [day]. Your advice about [topic] was really helpful, and I'm going to [action]. Best, [Your name]
7. Thank you for a gift
Subject: Thank you for the [gift]
Hi [Name], Thank you so much for the [gift]. It was really thoughtful, and I'm already [using it / enjoying it]. [Your name]
8. Thank your team after a project
Subject: Thank you, team
Hi all, Now that [project] is finished, I wanted to say thank you. [Specific thing that went well] happened because of the work you all put in, especially [example]. Thank you, [Your name]
9. Thank a speaker or guest
Subject: Thank you for speaking at [event]
Hi [Name], Thank you for speaking at [event]. Your point about [topic] got a lot of people talking afterwards. We really appreciate you giving your time. [Your name]
Subject lines
- Thank you!
- Thank you for your help with [topic]
- Thanks for your time today
- Thank you for the referral
- Thanks for your order
- A quick thank you
How to write a thank-you email that sounds sincere
- Name the specific thing they did.
- Say what difference it made.
- Keep it short. Three or four sentences.
- Don't add a request at the end. It turns a thank-you into a favor.
Frequently asked questions
How do you write a professional thank you email?
Use a clear subject, thank the person for something specific, mention the impact it had, and sign off warmly. Three or four sentences is enough.
Is it OK to say thank you by email?
Yes. Email is the normal way to say thank you at work. A handwritten note is a nice extra for something big.