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Resignation letter generator and templates

Updated October 2026 · Free to copy and edit

A resignation letter is a formal record that you're leaving and when your last day is. It doesn't need to explain why, it doesn't need to be long, and it should never be the place to air grievances.

Fill in the generator and it'll write a clean letter you can print, sign or send by email. Prefer to start from a template? There are seven below, and guides for specific situations further down.

Resignation letter generator

Resignation letter generator and templates: 7 to copy

1. Standard two weeks notice

Subject: Resignation – [Your name]
Dear [Manager's name],

Please accept this letter as formal notice of my resignation from my position as [job title] at [Company]. My last day will be [date], two weeks from today.

Thank you for the opportunity to work here. I've learned a great deal, and I'm grateful for your support.

I'll do everything I can to make the handover smooth over the next two weeks. Please let me know how I can help.

Sincerely,
[Your name]

2. Short and polite

Subject: Resignation – [Your name]
Dear [Manager's name],

I'm writing to let you know that I'm resigning from my role as [job title]. My last day will be [date].

Thank you for everything. I'm happy to help with the transition.

Best regards,
[Your name]

3. Grateful, close relationship

Subject: My resignation
Dear [Manager's name],

This isn't an easy letter to write. I've decided to resign from my position as [job title], and my last day will be [date].

Working with you and the team over the last [number] years has been the best part of my career so far. Thank you for your trust, your patience and the chances you gave me.

I'll make sure everything is documented and handed over properly before I go, and I'd love to stay in touch.

With thanks,
[Your name]

4. New job

Subject: Resignation – [Your name]
Dear [Manager's name],

Please accept this letter as notice of my resignation from [Company]. I've accepted a position with another company, and my last day here will be [date].

I'm grateful for the experience I've gained in this role. Over the next two weeks I'll finish my current work and prepare handover notes for whoever takes over.

Kind regards,
[Your name]

5. Career change

Subject: Resignation
Dear [Manager's name],

I'm writing to resign from my position as [job title], effective [date]. I've decided to move into [new field], which has been a goal of mine for some time.

Thank you for your support during my time here. I'm happy to help train my replacement before I leave.

Sincerely,
[Your name]

6. Relocation

Subject: Resignation due to relocation
Dear [Manager's name],

I'm writing to give notice of my resignation. My family is relocating to [city], and my last day will be [date].

I've really valued my time at [Company]. If remote work or a transition period would help the team, I'd be happy to discuss it.

Best regards,
[Your name]

7. Part-time job

Subject: Notice of resignation
Dear [Manager's name],

Please accept this as my notice that I'm leaving my part-time position as [job title]. My last shift will be [date].

Thanks for being flexible with my schedule. I've enjoyed working here.

[Your name]

What to include in a resignation letter

  • A clear statement that you're resigning, and from which position.
  • Your last working day, as a date. "Two weeks from today" is ambiguous a month later.
  • A short thank-you. One or two sentences.
  • An offer to help with the handover.
  • Your signature (handwritten if it's printed).

That's it. You don't owe anyone a reason, and the letter goes in your HR file, so keep it neutral. For layout and spacing, see the resignation letter format guide.

Pick the right letter for your situation

How to hand it in

Tell your manager in person or on a call first, then give them the letter. Finding out from an envelope on the desk or a cold email feels bad, even if you're leaving on good terms.

Send or hand the letter the same day, and copy HR if your company expects it. Keep a copy for yourself. If you're printing it, the envelope guide shows what to write on the front.

Frequently asked questions

How do I write a simple resignation letter?

Address your manager, say you're resigning from your job title, give your last day as a date, thank them briefly and offer to help with the handover. Five or six sentences is enough.

Do I have to give a reason for resigning?

No. A reason is optional and many people leave it out. If you do give one, keep it short and positive, like "I've accepted a new role" or "for family reasons".

How much notice should I give?

Two weeks is the norm in the US for most jobs. Check your contract: many roles in the UK, Europe and senior positions require a month or more.

Can I resign by email?

Yes, email is accepted at most companies and gives you a timestamped record. Talk to your manager first, then send the email. See our resignation email templates.

Should I sign my resignation letter?

If it's printed, sign it by hand above your typed name. For an email, your typed name is fine.

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