Thank You Email for a Job Offer: Accept, Decline or Ask

Whatever you decide about the offer, start by saying thank you. It keeps things warm whether you're accepting, negotiating or turning it down.

Reply within a day or two, even if you need longer to decide. Silence makes employers nervous.

Thank you email for a job offer: 6 to copy

1. Accepting

Subject: Accepting the [Job title] offer

Hi [Name],

Thank you so much for the offer. I'm delighted to accept the [job title] position at [Company].

As discussed, my start date will be [date] and the salary is [amount]. Please let me know if there's any paperwork you need from me before then.

I'm looking forward to joining the team!

[Your name]

2. Asking for time to decide

Subject: Thank you for the offer

Hi [Name],

Thank you for the offer for the [job title] role. I'm really pleased. Could I have until [date] to review the details and give you my answer?

Thanks for understanding.
[Your name]

3. Asking for the offer in writing

Subject: Thank you – could you send the details?

Hi [Name],

Thanks so much for calling with the offer. I'm very excited. Could you send over the details in writing, including salary, benefits and start date, so I can review them properly?

Best,
[Your name]

4. Negotiating

Subject: [Job title] offer – a question

Hi [Name],

Thank you again for the offer. I'm excited about the role and the team.

Based on [my experience / market rates for this role], I was hoping for a salary closer to [amount]. Is there any flexibility there? If we can make that work, I'm ready to accept.

Best regards,
[Your name]

5. Declining

Subject: [Job title] offer

Hi [Name],

Thank you very much for offering me the [job title] position. After a lot of thought, I've decided to decline, as I've accepted another role that's a better fit for me right now.

I really enjoyed meeting the team and I hope our paths cross again.

Best wishes,
[Your name]

6. Thanking the recruiter

Subject: Thank you for your help

Hi [Recruiter's name],

Thank you for all your help through the process with [Company]. I've accepted the offer and I'm really looking forward to starting. I appreciate everything you did.

[Your name]

Frequently asked questions

How do you say thank you for a job offer?

Thank them, say how pleased you are, and either accept, ask for time or ask for details. Reply within one or two working days.

Should I accept a job offer by email?

Yes, it's normal to confirm by email, even if you accepted on the phone. It gives both sides a written record.

Thank you email for a job offer