Cold email templates for research positions
Professors get a lot of emails from students asking to join their lab. The ones that get answered show that the student actually read the professor's work, are honest about their level, and ask for something specific.
Write to one professor at a time. Mass emails with only the name changed are easy to spot.
Cold email templates for research positions: 4 to copy
1. Undergraduate
Subject: Undergraduate interested in [research area]
Dear Professor [Surname], I'm a [year] student in [major] at [university]. I recently read your paper on [topic], and I was especially interested in [specific finding or method]. I'd love to get involved in research in your lab. I've taken [relevant courses] and have experience with [skills, e.g. Python, lab techniques]. I can commit about [hours] per week this [semester]. Would you be open to a short meeting to discuss whether there might be a place for me? My CV is attached. Thank you for your time, [Your name]
2. High school student
Subject: High school student interested in [topic]
Dear Dr. [Surname], I'm a high school [grade] student at [school] with a strong interest in [field]. I read about your work on [topic] in [source], and I found [specific aspect] fascinating. I'm looking for a summer research opportunity, and I'd be grateful for the chance to help in your lab in any capacity, even with basic tasks, to learn how research works. I've attached a short résumé. Thank you for considering my request. Sincerely, [Your name]
3. Prospective grad student
Subject: Prospective PhD student – [research area]
Dear Professor [Surname], I'm applying to PhD programs in [field] for [year] and am very interested in your work on [topic], particularly [paper]. My research so far has focused on [your research], which I think connects to your work on [connection]. Are you planning to take new students next year? I've attached my CV and would welcome the chance to talk. Best regards, [Your name]
4. Follow-up
Subject: Re: Undergraduate interested in [research area]
Dear Professor [Surname], I wanted to follow up on my email from [date] about research opportunities in your lab. I understand you're very busy, and I'd be grateful for any reply, even if there's no space right now. Thank you, [Your name]
Checklist
- Mention one specific paper or project, and why it interested you.
- Say your level, skills and how many hours you can give.
- Attach a one-page CV (PDF).
- Use their correct title (Professor or Dr.).
- Follow up once after about 10 days.
Frequently asked questions
How do I cold email a professor for research?
Address them by title, mention a specific paper of theirs, say what you bring and how much time you have, ask for a short meeting and attach your CV.
When should I follow up with a professor?
After 7 to 10 days. One follow-up is enough.