Resignation Email: How to Resign by Email + 6 Samples

Resigning by email is completely normal now, especially for remote and hybrid jobs. It gives both sides a timestamped record.

The one thing to do first: tell your manager on a call or in person. Then send the email as the written confirmation.

How to write a resignation email: 6 to copy

1. Standard resignation email

Subject: Resignation – [Your name]

Hi [Manager's name],

As we discussed, I'm resigning from my position as [job title]. My last day will be [date].

Thank you for your support during my time at [Company]. I'll put together a handover plan and share it by [day].

Best regards,
[Your name]

2. Remote job

Subject: Resignation – [Your name], [Team]

Hi [Manager's name],

Thanks for making time for our call today. As promised, here's my formal notice: I'm resigning as [job title], and my last day will be [date].

I'll document my open work in [tool] and return my laptop by courier before [date]. Let me know if you'd prefer a different process.

Thank you for a great [time] on the team.
[Your name]

3. Short

Subject: Resignation

Hi [Manager's name],

Please accept this email as my resignation from [job title]. My last day will be [date].

Thank you for everything.
[Your name]

4. With attached letter

Subject: Resignation letter – [Your name]

Hi [Manager's name],

Please find my resignation letter attached. My last day will be [date].

I've copied [HR contact] so they have it for their records. Thank you again for your support.

Best,
[Your name]

5. To HR

Subject: Resignation notice – [Your name]

Hello [HR name],

I've informed [Manager's name] that I'm resigning from my position as [job title]. My last working day will be [date].

Could you let me know what I need to do about final pay, benefits and returning equipment?

Thank you,
[Your name]

6. Goodbye to colleagues (send on your last day)

Subject: Moving on – thank you!

Hi everyone,

Today is my last day at [Company]. It's been a pleasure working with all of you.

You can reach me at [personal email] or on LinkedIn: [link]. Please keep in touch.

All the best,
[Your name]

Subject line, recipients and timing

Subject: "Resignation – [Your name]" is clear and easy to find later. Avoid vague subjects like "Quick update".
To: your direct manager.
CC: HR, if your company's policy says so. Don't CC the whole team.
Timing: send it right after your conversation, on a working day. Monday to Wednesday mornings leave time to plan the handover.
Attachments: optional. Some HR teams want a signed PDF letter; the format guide has one.

Frequently asked questions

Is it unprofessional to resign by email?

No. It's normal, especially for remote roles. Talking to your manager first is what makes it professional.

What should the subject line of a resignation email be?

"Resignation – [Your full name]" works best. It's clear and easy to search for.

Should I CC HR on my resignation email?

Many companies want it. If you're not sure, send it to your manager and ask whether you should forward it to HR.

How to write a resignation email