Resignation letter examples
These examples cover jobs and situations the generic templates don't quite fit. Each one is written the way someone in that role would actually write it.
Change the bracketed parts, keep anything that's true for you, and delete the rest.
Resignation letter examples: 9 to copy
1. IT professional
Subject: Resignation – [Your name], [Job title]
Dear [Manager's name], Please accept this letter as notice of my resignation from my position as [job title]. My last day will be [date]. Before I leave I'll: - document the systems and scripts I maintain in [wiki/tool], - hand over admin credentials and on-call duties to [colleague], - close or reassign my open tickets. Thank you for the chance to work on [project]. I've learned a lot here. Regards, [Your name]
2. Software developer
Subject: Resignation
Hi [Manager's name], I'm resigning from my role as [job title], with my last day on [date]. I'll make sure my open pull requests are merged or handed over, and I'll write up notes on [service] so the team isn't stuck. Thanks for being a great manager. [Your name]
3. Sales
Subject: Resignation – [Your name]
Dear [Manager's name], I'm writing to resign from my position as [job title]. My last day will be [date]. I'll update the CRM with notes on every open deal and introduce [colleague] to my key accounts before I go, so nothing slips. Thank you for the support and coaching. [Your name]
4. Manager leaving a team
Subject: Resignation
Dear [Manager's name], Please accept this letter as my resignation as [job title]. My last day will be [date]. I'll use my notice period to finish performance reviews, document our team processes and help you plan for my replacement. I'll also tell the team myself, whenever you think is best. Thank you for your trust. [Your name]
5. Hospitality
Subject: Resignation
Dear [Manager's name], I'm resigning from my position as [job title], and my last shift will be [date]. Thank you for the training and for a great team to work with. I'll make sure the rota is covered until I leave. [Your name]
6. Internship ending early
Subject: Resignation from internship
Dear [Supervisor's name], I'm writing to let you know that I'll be ending my internship early. My last day will be [date]. I'm grateful for everything I've learned here and for your guidance. I'll finish [task] before I go. Thank you, [Your name]
7. Contractor / freelancer
Subject: Ending our contract
Hi [Client name], I wanted to let you know that I'll be ending my contract with [Company]. Per our agreement, my last day will be [date]. I'll deliver [work] by then and send over all files and access. Thanks for the work together. [Your name]
8. Australia (formal)
Subject: Resignation – [Your name]
Dear [Manager's name], Please accept this letter as formal notice of my resignation from my position as [job title] at [Company]. In accordance with my employment agreement, I am providing [number] weeks' notice, and my final day of employment will be [date]. Thank you for the opportunities provided during my employment. I will ensure a thorough handover before my departure. Yours sincerely, [Your name]
9. UK (formal)
Subject: Resignation – [Your name]
Dear [Manager's name], Please accept this letter as formal notice of my resignation from my role as [job title]. In line with my contract, my notice period is [number] weeks, making my last working day [date]. Thank you for your support during my time here. Yours sincerely, [Your name]
Notice periods differ by country
In the US, two weeks is customary but rarely required by law. In the UK, the legal minimum is one week once you've worked there a month, but most contracts say one to three months. In Australia, the National Employment Standards set one to four weeks based on length of service, and many awards and contracts say more. Always follow your contract.
Frequently asked questions
What is a good example of a resignation letter?
A good one states your resignation and last day in the first sentence, thanks your employer in one or two lines, and offers specific help with the handover.
Should I mention my new employer?
You can, but it's not required. Many people just say they've accepted a new role.